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That first meeting

The time is here.   You have your agenda, a sign-in sheet, writing materials available, and possibly some books or handouts on the subject.  The signs are up. You are in the room, ready to go.  

Call the meeting to order, explain why the group is being started, and introduce yourself and any other "founders."  We use the first part of each meeting to tell where the bathrooms are located, that it's a non-smoking building, etc.  We also ask that those attending not wear perfume, aftershave, etc. due to the chemical sensitivity of those in the group. At this point you could do an icebreaker.   

Once people have introduced themselves and are relaxed, you can ask what they would like to get out of the meeting, and what they're willing to do.  From that point,  the meeting will start to gel.

Some members might want to exchange e-mail addresses or phone numbers.  Ask members if they want to have an e-mail/call list.  If they do, pass around a sign-up sheet and photocopy it for the next meeting.  Never give out names, addresses, etc. without permission.

Determine when and how often you would like to meet.  Ask for volunteers to arrange for the room, schedule speakers, etc.  You could appoint a treasurer and find someone to handle publicity.  Try to involve as many members as possible -- it  can help to build unity in the group and ensure no one person has to be responsible for everything.

Before leaving, set the next meeting date. 

You've all just started something very special!

Updated on:  March 10, 2003


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